Sterling Construction Company, Inc. (Ralph L. Wadsworth Construction, Texas Sterling Construction Co., and J. Banicki Construction)

  • Project Accountant

    Job Locations US-TX-Houston
    Posted Date 3 weeks ago(10/29/2018 6:31 PM)
    Job ID
    2018-2922
    # of Openings
    1
    Category
    Management
  • Overview

    Summary

    Under the direction of the Area Manager, with a dotted line to the Company CFO, the Area Business Manager is responsible for overseeing project cost accounting, billing, purchase orders, accounts payable, and subcontracts for construction projects. This position will work closely with Project Managers and Project Engineers to oversee project cost needs.

     

    Responsibilities

     

    Job Responsibilities

    Project Billings

    • Assist PM & PE with preparation of monthly pay estimates to owner
    • Monthly job billings entered into Viewpoint
    • Follow-up with owners to expedite payment for pay estimates
    • Bonding &. Insurance
    • Ensure all needed insurance and bonds are in place and up to date with owner
    • Cancel bonds and insurance at project completion

    Change Order Management

    • Work with Project team to gather necessary documentation for Pending Change Orders
    • Enter pending change orders into Viewpoint with all relevant support, any items tied to a Subcontract or PO
    • should be updated here as well
    • For any Subcontract or PO changes or new items are to be gathered with appropriate approvals and remitted
    • to Contracts Dept. for processing
    • Approve Pending Change orders once complete - remit to Finance to review and interface

    Cost Management

    • Manage and maintain WBS Structure
    • Manage cost structure within Viewpoint under the direction of the PM and PE
    • In coordination with PM and PE, setup new and deactivate unused Cost Phases and Cost Types as needed
    • In coordination with PM and PE, setup new Pay Items as needed through PCO process
    • Monitor actual cost postings to ensure they are posted to the proper cost phase
    • Gather information and approvals for any required job cost adjustments - remit to Finance for processing
    • Ensure all Subcontracts have been completed and interfaced before Sub is allowed to start work
    • Track all subcontracts monthly to ensure all have been processed
    • Gather all necessary documents and approvals for Subcontract change orders - remit to Contracts Dept. for processing
    • Monitor Subcontract Status report monthly to ensure quantities and amounts are up to date
    • Close out all Subcontracts in Viewpoint upon completion purchase orders
    • Ensure all PO's have been completed and interfaced before any purchase is made against them
    • Obtain quotes from suppliers for any necessary change orders
    • Gather all necessary documents and approvals for PO change orders - remit to Contracts Dept. for processing
    • Monitor PO Status reports monthly to ensure quantities and amounts are up to date
    • Close out all PO's in Viewpoint upon completion

    Liens

    • Research payment history to resolve any Liens
    • Resolve Lien with Vendor if appropriate payment/s have been made
    • Providing proof of payment to said vendor to eliminate lien, remove hold or to keep account in good standing
    • Provide Lien Release to Management and Project Manager for Liens

    Project AP

    • Review all Invoices for appropriate documentation and approval prior to payment
    • Corresponding with Project Managers and Field Ops. for corrections, backup and/or follow-up to errors
    • Corresponding with Vendors via Email/Phone (discrepancies, payment status, follow ups)
    • Review and monitor AP Unapproved Invoices for assigned projects
    • Monitor sales tax on all invoices, provide exemption certificates to any suppliers that need them
    • Address any rejections within Viewpoint for A/P invoices
    • Liaison between project team and AP department as needed
    • Work with Vendors and Employees to resolve complaints and concerns
    • Request W-9s for new vendor setup or to update vendor master file as necessary
    • Get necessary approval to set up New Vendor Account
    • Prepare Accruals at end of each month - remit to Finance for processing

    Misc. Project Admin

    • Maintain and Provide Job Information Sheets for Suppliers and Subs
    • Provide Support to Project Management Team and Area Office Managers; Liaison between Field and Subs
    • Schedule/Facilitate weekly project meetings - prepare & distribute agenda
    • Assist as needed with preparation of Look Ahead Schedules
    • Deliver Look Ahead Schedules to Division VP weekly
    • Create and maintain folders for new job set up and filing of documents for assigned projects
    • Proactively create organizational systems to benefit the team and department
    • Collect, log and assemble all project dose-out documents
    • Work closely with accounting to ensure accuracy of all project data
    • Coordinate with HQ on all vendor/subcontractor payment requirements to comply with contract requirements

    Qualifications

    Education and/or Experience                  

    • Bachelor’s degree strongly preferred. Ideally in accounting or construction management.
    • 5+ years in the construction industry is required.

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