The Receptionist provides executive level support. The incumbent must possess the ability to multi-task efficiently and prioritize workload and competing priorities on a daily basis, answer incoming phone calls, while at the same time providing superior customer service. There may be a level of exposure to sensitive and confidential information which must be handled professionally and with discretion at all times.
Also crucial to the success of the incumbent is the ability to remain highly professional and poised at all times and possess strong people skills that represent the company well.
Job Responsibilities include:
May assist with maintaining calendars for executives; schedule/confirm meeting dates.
Schedules, coordinates, and prepares for meetings and events.
Makes travel arrangements for company executives and incoming guests.
Assists in the preparation and delivery documents.
May assist with completing expense reports for company executives as needed
Helps maintain professional office environment and partners effectively with other administrative assistances.
Utilizes knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction.
Assist with projects/conferences when needed.
Maintain confidentiality and the ability to handled information with discretion.
Ability to interact with project managers and senior level executives.
Set up and maintain office supplies and inventory.
Screen phone calls and arrange conference calls as needed.