Sterling Construction Company, Inc. (Ralph L. Wadsworth Construction, Texas Sterling Construction Co., and J. Banicki Construction)

  • Bilingual Administrative Assistant/Receptionist

    Job Locations US-TX-Fort Worth
    Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    2018-2781
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    The Receptionist provides executive level support. The incumbent must possess the ability to multi-task efficiently and prioritize workload and competing priorities on a daily basis, answer incoming phone calls, while at the same time providing superior customer service. There may be a level of exposure to sensitive and confidential information which must be handled professionally and with discretion at all times.

     

    Also crucial to the success of the incumbent is the ability to remain highly professional and poised at all times and possess strong people skills that represent the company well.

     

    Responsibilities

    Job Responsibilities include:

    • May assist with maintaining calendars for executives; schedule/confirm meeting dates.

    • Schedules, coordinates, and prepares for meetings and events.

    • Makes travel arrangements for company executives and incoming guests.

    • Assists in the preparation and delivery documents.

    • May assist with completing expense reports for company executives as needed

    • Helps maintain professional office environment and partners effectively with other administrative assistances.

    • Utilizes knowledge of company operations, policies, and department functions in performing duties, many of which are confidential in nature, with minimal direction.

    • Assist with projects/conferences when needed.

    • Maintain confidentiality and the ability to handled information with discretion.

    • Ability to interact with project managers and senior level executives.

    • Set up and maintain office supplies and inventory.

    • Screen phone calls and arrange conference calls as needed.

    Qualifications

    • High School diploma or equivalent required
    • Minimum of 5 years administrative experience with a preferred minimum of 3 years management level support experience.
    • Proven track record of creating processes, being exceedingly organized, and planning events.
    • Strong MS Office skills including advanced level of Outlook, PowerPoint, and Excel skills including ability to create and work with Pivot Tables.
    • Must be detail oriented and flexible.
    • Bilingual:  Strong communication in Spanish both written and verbal
    • Must demonstrate a confident, proactive approach when interacting with managers and executives.
    • Handle multiple tasks simultaneously and autonomously.
    • Work efficiently and effectively in a fast paced environment.
    • Skilled at organizing administrative processes and systems.
    • Excellent interpersonal, organization and communication skills required.
    • Strong problem solving skills that allow you to proactively anticipate requirements and potential problems.
    • Possess high level of integrity.
    • Ability to read, write, and speak (in English and in Spanish) analyze and respond to basic technical journals, financial reports, and legal documents.
    •  Ability to respond to common inquiries or complaints from employees, regulatory agencies, or members of the business community. 
    • Ability to define problems, collect data, establish facts, and draw valid conclusions.

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